Autopartage : Les raisons de passer à la dématérialisation

Corporate fleet management: the age of dematerialization

Carsharing: Reasons to dematerialize

Car-sharing for companies and local authorities is booming. They are turning to this practical, cost-effective solution to manage their vehicle fleets. Traditionally, managing a fleet of vehicles required complex logistics, paper documents and physical keys.

However, carsharing a fleet enables many traditional processes to be dematerialized, thanks to on-board telematics technology linked to a platform for managers and an application for users, giving them keyless access to the car. In this article, we explore the concrete benefits of dematerialization made possible by carsharing.

  • Saving time

One of the most obvious advantages of dematerialized management of company vehicles is the considerable time saved by fleet managers. No more time wasted searching for physical keys, filling in manual forms and managing paper documents.

The entire process of booking, accessing and returning service vehicles is automated thanks to a user-friendly online platform and a simple mobile application. Fleet managers can manage their fleets with just a few clicks, allowing them to concentrate on higher value-added tasks.

  • Savings at stake

Dematerialized fleet management also offers significant economic benefits for companies.

The fleet manager can use the data to analyze vehicle use and employee behavior, with the aim of optimizing the fleet. Management software enables more optimized use of vehicles, avoiding the unnecessary costs associated with owning under-utilized cars.

What’s more, the car-sharing module will make it possible to open up the use of the fleet, with or without a charge, to private use by company employees in the evenings and at weekends.

  • Simplified communication with your drivers

Dematerialization through carsharing also facilitates communication between fleet managers and drivers. Drivers can book a vehicle online, access reservation information and receive important notifications directly on their cell phone.

This ensures transparent, responsive communication, reducing errors and misunderstandings. Fleet managers also have real-time visibility of vehicle usage, enabling them to better plan and optimize the fleet. Documents such as driving licenses and user charters can also be dematerialized using carsharing software, while respecting personal data.

  • Preserving the environment

Dematerialized fleet management helps protect the environment.

By encouraging car-sharing, companies can reduce the number of cars on the road, resulting in lower carbon emissions and less traffic congestion.

The dematerialization of companies can play an active role in protecting the environment, asthe Journal du net article explains. Fleet greening is also facilitated by car-sharing solutions, with data such as battery charge, vehicle range and recharging status available in real time.

  • Dematerialize to track fleet maintenance

Dematerializing car-sharing also simplifies fleet maintenance.

Fleet managers can track regular maintenance, repairs and technical inspections directly from the online platform. Service reminders can be scheduled automatically, ensuring that vehicles are in good condition and safe to use.

Proactive maintenance management reduces downtime, optimizes vehicle life and minimizes the costs associated with major repairs.

All these reasons are evoked by car-sharing experiments, as mentioned by Cédric Le Floch, Director of Public Purchasing.

“The Calvados department was determined to rethink its uses and mobility, with the aim of decarbonizing its vehicle fleet. We also had a logistical constraint linked to the absence of physical reception desks in some of our buildings, and the desire to position our agents on higher value-added tasks. So we had the problem of managing the physical keys to the vehicles.”

Link to the article: Carsharing and the Calvados Department’s experience

Dematerialized vehicle key: a new way to manage a fleet!

The dematerialized vehicle key is an innovation that is revolutionizing fleet management. Unlike traditional physical keys, the dematerialized key is a digital system that offers many advantages to fleet managers.

How the dematerialized vehicle key works

The dematerialized vehicle key uses advanced technology to enable drivers to access vehicles using their smartphone or RFID badge.

Fleet managers can assign and revoke access to vehicles in real time, offering greater flexibility and better resource management.

Drivers can lock, unlock and start vehicles remotely, greatly facilitating the car-sharing process.

Door opening is conditional on driver authentication. In the absence of a GSM network, the application will communicate via Bluetooth with the car-sharing system to open the vehicle.

Advantages over traditional key boxes

Compared with traditional key boxes, the dematerialized vehicle key offers many advantages.

Firstly, it eliminates the need to physically manage and store keys, reducing the risk of loss or theft. What’s more, the dematerialized key offers a simpler, smoother user experience. Drivers no longer have to search for keys in a physical key box, allowing faster access to vehicles.

Finally, the dematerialized key can be integrated with other functionalities, such as mileage tracking, reservation management and automated invoicing, all while respecting personal data.

The OpenFleet dematerialized key solution

OpenFleet offers a complete dematerialized key solution for managing professional mobility. The intuitive online platform enables fleet managers to easily manage vehicle access, track usage and plan maintenance.

Drivers benefit from a seamless user experience thanks to a user-friendly mobile application that enables them to reserve, unlock and start vehicles with just a few clicks.

With the OpenFleet dematerialized key solution, companies and public authorities can take advantage of the benefits of carsharing while simplifying their fleet management.

In conclusion, dematerialized mobility solutions and the use of virtual keys offer many advantages to companies. This saves time and money, improves communication with drivers, preserves the environment and facilitates fleet maintenance.

OpenFleet offers a complete solution to meet these needs, providing companies and public authorities with a new, efficient and modern way of managing their fleets and enjoying the benefits of carsharing.